We are seeking a highly self-motivated and detail-oriented individual to join our team as a Contract Administrator. In this role, you will play a vital role in supporting our mission and vision by performing project administration tasks for multiple projects. You will work closely with internal and external team members to ensure accurate and timely project execution.
Duties and Responsibilities
- Set up projects in project management software, aligning with New Atlantic's standards and protocols.
- Process submittals and requests for information promptly and accurately, maintaining effective communication channels with all stakeholders.
- Assist Project Managers in preparing progress reports and meeting minutes, ensuring clear documentation and transparency throughout the project lifecycle.
- Manage the project closeout process meticulously, obtaining and processing all necessary documentation for acceptance, including warranties, maintenance records, and as-built documentation.
- Set up subcontracts and purchase orders in software, adhering to New Atlantic's procurement procedures.
- Proactively update drawings throughout the project to ensure end users have the most up-to-date information, promoting efficiency and minimizing errors during construction.
- Research open bids, requests for proposals, and requests for qualifications, and distribute them to the appropriate team members, contributing to our commitment to seeking new opportunities and fostering growth.
- Provide support in all areas of construction contract administration as needed, maintaining the highest standards of quality and professionalism.
- Previous experience in the construction industry is required, aligning with New Atlantic's commitment to industry expertise.
- Dependability and ability to work independently, reflecting our core values of trust and integrity.
- Strong problem-solving skills, demonstrating our dedication to finding innovative solutions for our clients.
- Excellent communication skills, both verbal and written, to foster effective collaboration and ensure clear project communication.
- Proficiency in Microsoft applications, including Outlook, Word, and Excel, to facilitate efficient documentation and reporting.
- Experience with Procore software is preferred, as it aligns with our commitment to utilizing advanced technology to enhance project management.
- Experience with Bluebeam/Studio is preferred, reflecting our focus on leveraging digital tools for improved project collaboration and coordination.